Project Coordinator

What if you could become a key player in our project management team, ensuring the successful execution of projects? 

We are seeking a highly motivated and detail-oriented Project Coordinator to join our project management team in Nivelles in the newly created Carbon Shift organization.

In this role you support the Project Manager in all administrative supporting tasks to achieve the project execution within time and budget. This role requires excellent communication skills, an ability to manage multiple tasks, and a commitment to delivering high-quality results.

You collaborate with cross-functional teams, monitor project progress, and make sure all supporting activities are performed within contractual commitments (progress reports, invoicing and payments, purchasing follow up,…). In addition, you would also help business developers in the preparation of commercial offers and fulfilling tender documentation.

This is an excellent opportunity if you are eager to grow your career in project management and gain hands-on experience in a fast-paced environment.

Zoom on your key responsibilities:

• assist the Project Manager in all phases of project planning and execution, from inception to completion
• coordinate and communicate with project stakeholders, team members, and contractors to ensure that all parties are aligned with project goals and commitments
• maintain and update project schedules, tracking project progress and adjusting timelines as needed
• prepare project documentation, including reports, proposals, presentations, and status updates
• support in managing project budgets, track expenditures, and report variances to ensure cost control
• assist in identifying project risks and developing risk mitigation plans
• ensure all project tasks and deliverables are compliant with our internal company quality standards and processes, client expectations, and regulatory requirements
• participate in regular project meetings, taking detailed notes, distributing meeting minutes, and following up on action items
• monitor and report on project milestones, deliverables, and deadlines
• provide general administrative support to the project management team, such as organizing files, maintaining records, and managing correspondence

What do you need to excel in this function?

• bachelor’s degree in business, engineering or a related field. PMP certification or equivalent is a plus
• 1-3 years of experience in a project management or assistant project management role
• experience in the renewable energy sector is an advantage
• proficiency in project management software tools (MS Projects)
• strong problem-solving abilities with attention to detail and accuracy
• ability to manage multiple tasks and deadlines effectively, with strong time-management skills
• demonstrated ability to work in a collaborative environment and contribute to a team
• ability to adjust to changing priorities, project requirements, and timelines
• excellent written and verbal communication skills, with the ability to interact professionally with stakeholders at all levels in French and Dutch, English is a plus

Want to tackle tomorrow’s multi-technical challenges with us?

Then join our experts in the various innovative and exciting projects of Equans. You get the opportunity to use your technical skills as well as to discover cutting-edge technologies and help customers in the 3 major transitions of today: the energy transition, the industrial transition and the digital transition.

Joining Equans is more than that! You also get:

• a competitive salary in line with your education and experience
• interesting training and career opportunities
• group-, hospitalization insurance
• eco & meal vouchers, 13^th month, holiday pay
• concessionary travel, bicycle lease plan
• smartphone with subscription, internet fee
• additional paid leave, homeworking

We are looking forward to meeting you!

Are you interested in this position and do you have questions? Please contact our HR colleague Eva Rowies – [email protected]

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Contract Administrator

EQUANS is looking for a Contract Administrator to join our team based in Speke on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a competitive salary and benefits package. 

To provide administrative and operational support to the Facilities Manager, Senior Management Team, and other members of the Operations Team.

What will you deliver? 

• • Assist departments in the administration of information required for SLA/KPI’s and monthly reports.
  • Assist in the administration and maintenance of personal files.
  • Support Helpdesk team when necessary.
  • Planning / co-ordination of meetings on and off site.
  • Provide services to the FM Operations Team for meetings / committees and terms of agenda, preparation, minute taking and any follow-up action required.
  • Produce routine reports/presentations/statistical data for the Facilities Manager / Senior Management Team to assist with the effective management of the contract.
  • Act as an initial point of contact for callers and visitors.
  • Establish and maintain effective paper and computer filing systems.
  • Undertake word processing, spreadsheets and PowerPoint presentations as required.
  • Carry out the ordering of office supplies and other sundries.
  • Carry out other duties requested by the Facilities Manager/Senior Management Team in order to maintain the effectiveness of the FM Operations Team.
  • Plan, arrange management and produce documentation for company vehicles and business users.
  • Control min/max technical stock including reordering and controlling deliveries.
  • Carry out purchase ordering and receipting using Maximo/COUPA.
  • Assist with management of office housekeeping.

What can we offer you? 

On offer is a competitive salary and benefits package, which includes; 

• • 24 days annual leave (+ public holidays).
  • Life Cover equivalent to 1.5 times annual salary.
  • Employee discount shopping schemes on major brands and retailers.
  • Gym membership discounts.
  • Cycle to work scheme.
  • Holiday purchase scheme.
  • 2 corporate social responsibility days per year.
  • Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
  • Attractive Employee Referral Rewards Scheme.
  • Access to our growing employee networks.
  • 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for? 

• • Previous experience within an Administrative Role preferred.
  • Strong competence in use of Microsoft Excel & Word.
  • Good communicator with interpersonal skills and ability to build strong working relationships.
  • Excellent organisational skills and strong work ethic.
  • Able to take a positive approach to problem solving.
  • Able to cope with and introduce change positively.

This role includes a Enhanced DBS with Barred Lists check therefore ability to pass is essential. 

Who are we? 

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What's next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers. 

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