Contract Administrator

Equans is a renowned energies & services contractor and a proud member of the Bouygues global industrial group. Our expertise spans the design, construction, and maintenance of buildings and critical infrastructure worldwide.

We currently have an exciting opportunity for a full-time Contract Administrator to join our operational team at Bromley Police Station. This is a permanent full-time position working 40 hours per week, from 08.00 to 17.00, Mon-Fri.

The role:

• To support the contract with all administrative roles taking responsibility for arranging security clearances, 
  monthly Helpdesk client reports, raising and receipting annual POPA, including managing the recharging of additional cleaning requests.
• To operate an effective and professional administration service following procedures to ensure an efficient and responsive service across the contract
• Operate the Helpdesk by receiving calls, logging on the FM Support System, feeding through jobs to operational staff and reporting back to the end user/customers
• To provide administration support assisting in the preparation of reports and documents as required, maintaining confidentiality at all times.
• Prepare, process and submit invoices to the client for work undertaken, to monitor payments of invoices and take recovery action as necessary in accordance with standard procedures. Review bad debt status across the contract
• Ensure that files and filing systems are kept up to date
• Working 40 hours per week from 08:00 to 17:00, Monday to Friday

The person:

• Previous administration experience is desirable
• Knowledge of Maximo (or another CAFM system) is highly desirable
• Excellent communication skills, both oral and written
• Able to work as part of a team and autonomously
• Must have good IT skills (able to use Microsoft Office and management systems)
• Well organised and able to prioritise workload
• Ability to multi-task in a busy work environment
• Subject to security vetting by the Metropolitan Police

Our excellent benefits package includes:

• Generous holiday allowance
• Company share scheme
• 2 paid volunteering days a year
• Cycle to work scheme
• Season ticket loan
• Employee assistance programme

Who are we?

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.  

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

EQUANS is a Bouygues group company.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.