Benefits Administrator

EQUANS is looking for a Benefits Administrator to join our team based in Quorum Business Park, Newcastle on a temporary basis (12 month maternity cover). This is a full time role working 37.5 hours per week. On offer is a salary banding of £24,000 – £26,000 per annum, dependant upon skills and experience as well as benefits package. 

You will be responsible for all administration relating to benefits administration activities for new starters and existing employees for Equans UKBU. This role will engage with employees, line managers and HR Operational leads to ensure a quality and timely service delivery.

You will have the opportunity to add real value to a multinational, complex business which strives to enable a greener, more efficient and connected world.
 
As a member of our Shared Services team, you will have the ability to work flexibly from our brand-new office space at the Quorum Business Park for 2 days each week, with 3 days at home. Our team embraces a culture of flexibility, support and inclusivity where employee wellbeing and development is at the forefront of all we do.

What will you deliver? 

• Ensure accurate and timely processing of benefits activities including: new joiners and leavers benefits administration; insurances (Life/Private Medical/Dental/Critical Illness); income protections; holiday trading; cycle to work; childcare vouchers; optional benefits (e.g. Gympass, Green Car options, salary finance); long service awards.
• Support the administrative activity of the Annual Benefits Window, ensuring payments and deductions are calculated and recorded to the payroll system.
• Monitor salary sacrifice deductions against employees salaries in line with legislation.
• Support the P11D process, working with stakeholders across the business.
• Calculate benefit payments and deductions and record in the payroll system.
• Apply National Minimum Wage legislation when processing benefit allowance requests. 
• Validate payroll calculations to ensure benefit changes are inline with policy and legislation. 
• Work with 3rd party Benefit providers to ensure new starters or changes are registered in their portals or systems.
• Analyse reports to identify current benefits take up to support decision making by Reward Team. 
• Co-ordinate audit activity for own work area, with timely monthly sign off.
• Support the Team Leader in data collection and analysis across the team, e.g. numbers of employees with an entitlement to benefits to support.
• Provide personal data in line with Equans standards and GDPR guidelines to HR and Data Privacy teams.
• Deal with queries from employees, managers and HR on all HR Administrative processes and procedures.
• Manage own workload in line with service level targets.
• Support the maintenance of process documentation.
• Support the delivery of administrative duties as and when required for the Employee Services function.
• Identify and support process improvements to deliver best practice in HR Administration.
• Deliver excellent customer service and provide a welcoming, efficient, helpful and informative service to all.
• Take a role in the development and delivery of roadshows and customer meetings to promote the service and knowledge share.

What can we offer you? 

On offer is a salary banding of £24,000 – £26,000 per annum, dependant upon skills and experience as well as benefits package, which includes; 

• 24 days annual leave increasing to 25 days on completion of 2 years continuous service (+ public holidays).
• Life Cover equivalent to 1.5 times annual salary.
• Employee discount shopping schemes on major brands and retailers.
• Gym membership discounts.
• Cycle to work scheme.
• Holiday purchase scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for? 

• Administrative experience.
• HR & Payroll systems – Desirable.
• Understanding of HR Administration regulations and procedures – Desirable.
• Understanding of Benefits and/or Reward procedures – Desirable.
• Working knowledge of Microsoft packages.
• Knowledge of current GDPR.
• SAP (desirable).
• Ability to prioritise and work with colleagues to deadlines.

This role includes a Basic DBS check therefore ability to pass is essential. 

Who are we? 

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What’s next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.