Contract Administrator

Equans currently has an exciting opportunity for a Contract Administrator to join our facilities team at the University of West London in Ealing. This is a permanent role working 40 hours per week, Monday to Friday from 8am to 5pm. On offer is a competitive salary and benefits package.

What will you deliver?

• To provide an effective, professional administration support to operational / FM team
• To advise sub-contractors regarding invoicing requirements and check validity of sub-contractors advice notes and invoices
• Prepare, process and submit invoices to the client for work undertaken, monitor payments of invoices and take recovery action as necessary in accordance with standard procedures.  
• Assist with the preparation of correspondence, reports, tenders, presentations and other documents as required, maintaining confidentiality at all times
• Assist with asset management, invoicing and purchasing
• Working 40 hours per week, from 08.00 to 17.00, Monday to Friday 

Who are we looking for?

• Previous administration experience and good IT skills (able to use emails, management systems, databases, Maximo/CAFM, etc.) is essential
• Financially and commercially astute with experience of handling purchase orders, etc.
• Excellent administration skills
• High level of customer service skills and a good telephone manner
• Excellent organisational and time management skills
• Have a flexible approach to working, with the ability to work on own initiative and as part of a team. 

What can we offer you?

• 24 days annual leave (+ public holidays)
• Life Cover equivalent to X1.5 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
• 24/7 Employee Assistance Program and access to mental wellbeing app
• Opportunities for career advancement and professional development.
• Supportive work environment with a focus on teamwork and collaboration.

Who are we?

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.  

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

EQUANS is a Bouygues group company.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network. 

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.