Document Controller

EQUANS is looking for a Document Controller to join our team in Hatfield, this is a full time permanent role.  On offer is a range between £27,000 – £32,000 depending on skills and experience, along with a benefits package. 

This role is to work as part of Places and Communities division. We are looking for someone who has experience in document control or admin experience in construction. Field view and viewpoint knowledge would be preferable, but for the right candidate we can provide training on this.

Our head office base is Hatfield, AL109NE, you will also be required to travel to sites across the South once per week, with the option to work from home once per week.

A driving license is required.

If this sounds like something you would be interested in, we would love to hear from you!

What will you deliver? 

To ensure that all documents, both hard copy and electronic are filed correctly, that they are up to date and the latest version or iteration. To ensure that all documents are distributed in accordance with the PMP and general project requirements and timeframes.

• Act as Equans contact for all drawing and document control issues, in association with the lead Document Controller
• Ensure that all information is recorded and retained on central electronic document management system
• Review and control of document management protocols
• Archiving historical documentation.
• Assist Design Managers/Co-ordinators and project teams in document management
• Clear communication of expectations for documents management with designers / design sub contractors
• Liaison with the project team for production of information for sub contract enquiries Monitoring document production logs
• Produce weekly report of information logged and circulate
• Monitoring of design technical queries
• Distribution of design information, both hard copy and/or electronically as required
• Completion, maintenance and monitoring of records
• Ensure proper records maintained for document distribution
• Archive superseded hard copy and/or electronic documents

What can we offer you? 

On offer is a competitive salary and benefits package, which includes; 

• 24 days annual leave (+ public holidays) 
• Life Cover equivalent to 1.5 times annual salary 
• Employee discount shopping schemes on major brands and retailers 
• Gym membership discounts  
• Cycle to work scheme  
• Holiday purchase scheme 
• 2 corporate social responsibility days per year 
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes 
• Attractive Employee Referral Rewards Scheme 
• Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network 
• 24/7 Employee Assistance Program and access to mental wellbeing app 

Who are we looking for? 

• Proven experience of working within Document Control systems
• Working knowledge and understanding of EDMS systems, particularly Viewpoint for Projects (ex 4 Projects)
• Ability to set up new accounts and users
• Able to set up and manage standardised file and directory structures
• Understand the principles and manage the process of workflows
• Have Knowledge and experience of Document Management toolsets generally
• Strong Microsoft Office experience, particularly Word, Excel and Outlook.
• Experience of working in the construction industry
• Full UK driving license

Who are we? 

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What’s next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.