Administration Assistant – part-time

Equans is looking for an Administration Assistant (part-time) to join our team based at Worcester Royal Hospital on a permanent basis. This is a part-time role working 25 hours per week from 09:30 to 14:00, Monday to Friday.  On offer is a competitive salary and benefits package.

General Overview

The Administration Assistant carries out the role according to onsite processes and procedures. The position ensures that EQUANS are able to meet contractual obligations whilst simultaneously providing an excellent service to our customers.

The Administration Assistant makes up part of the Administration Team which contributes to the effective and operation of the Administration Service that is conducive for the delivery of healthcare.

What will you deliver?

• Provide administrative support to the Contract Manager onsite to include diary management, setting up meetings, etc
• Provide administration support to EQUANS FM Management Team as and when required.  Duties will include circulating documentation, photocopying, typing of correspondence/reports, updating databases, etc
• Liaise with other site personnel and also client representatives including Trust wards and departments, other service providers, suppliers, contractors etc as appropriate
• Provide administration support to other members of the admin team, during absence including Helpdesk
• Assist with raising of invoices
• Assist with financial targets, ie POEM, GRIR etc
• Assist with the production of Monthly Client Report
• Attend training including the provision of courses as required by the company
• Carry out other reasonable duties within capability.

What can we offer you?

On offer is a competitive salary and benefits package, which includes;

• 24 days annual leave (+ public holidays) pro rata’d
• Life Cover equivalent to 1 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts 
• Cycle to work scheme 
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, Veterans & Reservists, YPN (Young Persons Network) and our Disability Network
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for?

• Demonstrate good team working
• Sound organisational/co-ordination skills
• Good interpersonal skills & telephone manner
• Proficient use of Microsoft Office applications including Word, Excel and Outlook
• Flexible approach to working
• Reliable
• Educated to GCSE standard.

This role includes a DBS check therefore ability to pass is essential.

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.  

In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

Equans is a Bouygues group company.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.