Administrative Coordinator (Street Lighting) – Washington, DC

Equans is looking for an Administrative Coordinator for our Street Lighting Team project in Washington DC!

The Equans Group is a world leader in the energy and services industry. The Group operates in 20 countries and has 90,000 employees on 5 continents.

Equans designs, installs, and delivers customized solutions to improve its customers’ equipment, systems and technical processes and optimize their use in the context of their energy, industrial and digital transitions.

Active in Canada and the United States for more than 30 years, Equans Services is the partner of businesses, industries and institutions that want to move towards more connected buildings, manage their facilities efficiently and decarbonize transportation infrastructure and mobility.

We design, install, and maintain custom solutions to improve our customers’ facilities, systems, and infrastructures.

Our core offerings are focused in the following areas:

• Integrated Asset and Facilities Management
• Operation and maintenance of buildings and equipment
• Energy efficiency solutions and sustainability plan
• Building automation and controls
• Solutions for transportation and mobility

To learn more, visit www.equansservices.com/en.

Summary

We are looking for an organized, analytical administrative coordinator, with exceptional communication and problem-solving skills to handle office duties and admin-related operations. In this role, you will field interdepartmental communications, perform office tasks, respond to all other communications, and oversee all administrative tasks for the project team. To ensure success as an administrative coordinator, you should be committed to providing attentive support for internal and external parties and be a skilled administrative office practitioner. Top-notch administrative coordinators are courteous, proactive, and well-organized professionals who bring creative solutions to administrative problems.

Responsibilities

• Coordinate operations and maintenance work on the Streetlight network.
• Receive, and manage phone calls and correspondences.
• Respond to all requests in a courteous and professional manner in accordance with protocols and procedures.
• Support and assist administratively the team.
• Provides support to contract management in the project including keeping sub-contractor contracts compliant and up to date.
• Prepare files and data required for performance monitoring.
• Keeps up to date the document library and relevant records.
• Provides administrative support to the assignment and completion of work orders and preventative maintenance tasks.
• Organize and fill requests for purchasing on behalf of the team and handle the receipt of goods, service records and invoices using the online platform.

Requirements / Qualifications

• Is authorized to work in the US; 
• Is qualified to pass a background check;
• College degree in Administration or equivalent work experience;
• Experienced in the use of all tools in the MS Office suite;
• Well developed customer service skills;
• Dynamic team spirit;
• Self-starter with the ability to work autonomously;
• Excellent communication skills (both verbal and written);
• Enthusiasm, good judgment, strong work ethic, and courtesy;
• Must possess a valid driver’s license and have access to a personal vehicle for work-related travel;
• Demonstrates good judgement, and strong work ethic.

Skills

• Leadership
• Strong Customer Service skills
• Effective communication both written and oral
• Team Spirit
• Health and Safety oriented
• Organized and proven capabilities of multi-tasking
• Good Prioritization of workloads
• Sense of initiative
• Troubleshooting and problem solving skills
• Detail oriented
• Self motivated
• Work ethic
• Ability to learn new technologies
• Autonomous and able to work with minimum supervision

What Equans offers you

• Group insurance from your first day of work;
• A group pension plan;
• Paid Statutory Holidays;
• Balance between work and personal life;
• Professional and personal development in a company experiencing strong growth;
• A positive working environment characterized by competence, responsibility and innovation;
• Competitive terms of employment and excellent benefit schemes;
• A diverse workplace regarding gender, age and cultural background. We believe in the importance of diversity and inclusion.

Equal employment opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

Comment

Does this challenge interest you? We would like to get to know you and we thank everyone who applies.