Receptionist

EQUANS is looking for a Receptionist to join our team based in Barbican, London on a permanent basis. This is a full time role working 40 hours per week. On offer is a salary of £28,000 per annum and benefits package. 

This role plays a key part in ensuring the smooth day to day operations of an office environment. This role combines front-desk responsibilities with general administrative support with reception being the first point of contact for clients, visitors and staff, offering a welcoming and professional presence, while supporting the office’s operational needs by performing a variety of tasks.

What will you deliver? 

• Greet and welcome visitors, clients and employees with a professional, helpful and friendly demeanour.
• Answer incoming phone calls via Teams, screen and direct to the appropriate department/individual.
• Perform general administrative duties and provide support across the office.
• Issue access cards to staff/visitors as required and manage the access control system.
• Maintain visitors and staff logs and ensure compliance with security procedures.
• Handle incoming mail and distribute to relevant department.
• Preparation & handling of all outgoing post (including recorded or special delivery), maintaining and ordering supplies for the franking machine.
• Booking couriers and arranging taxis for staff/board members/visitors as necessary.
• Provide basic and accurate information in-person or via phone/email in a timely manner.
• Manage meeting room calendars, liaising with staff about changes and guests.
• Set up meeting rooms (providing refreshments and general housekeeping) and tidy up.
• Manage the archiving process, with third party, including records storage, appropriate record-keeping, document retrieval and document destruction.
• Ensure stationery and kitchen/catering supplies are ordered and maintained and replacement thereof, including printing paper supplies.
• Emergency response procedures and ad-hoc responsibilities will be discussed in depth on successful selection for the vacant position.

What can we offer you? 

On offer is a salary of £28,000 per annum and benefits package, which includes; 

• 24 days annual leave (+ public holidays).
• Life Cover equivalent to 1.5 times annual salary.
• Employee discount shopping schemes on major brands and retailers.
• Gym membership discounts.
• Cycle to work scheme.
• Holiday purchase scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for? 

• Previous experience as a receptionist in a fast paced, demanding corporate environment (minimum 2 years).
• Professional, neat and smart appearance.
• Enthusiastic and conscientious. 
• Outstanding administration skills.
• Proficient in MS Office, particularly Outlook and Excel.
• Personable with excellent communication skills.
• Ability to multi-task.
• Strong attention to detail.
• Ability to meet deadlines.
• Customer driven – targets work to meet and exceed customer needs.
• Working with others – forms effective working relation.

Who are we? 

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What’s next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.