Finance & Billing Assistant

EQUANS is looking for a Finance & Billing Assistant to join our team based at Sandwell Hospital, Hallam Street, West Bromwich, B71 4HJ on a permanent basis.  This is a full time role working 37.5 hours per week from 08:00 to 16:00, Monday to Friday with a 30 minute unpaid break. On offer is a competitive salary and benefits package. 

General Overview

Responsible for delivering in line with the business’s financial processes across the Sandwell and West Birmingham contract.  Must have a “can do” attitude with the flexibility and adaptability to be a team member in a changing business environment.   

What will you deliver? 

• Assist in the Management  of  WIP  through  running  WIP  reports  and  ensuring  costs  are  captured accurately, including parts and materials   Review and manage outstanding costs for billable jobs  
• Issue  WIP  reports  on  a  monthly  basis  to  the  Trust  and  actively  partake  in  these, responding to queries from the Trust  
• Collate and issue payment application to the Trust in line with contractual timescales  
• Undertake POEM and GRIR reviews and work with the administration & technical team and the Finance Business Partner to ensure supplier invoice queries are resolved  
• Liaise with the Helpdesk team/Maximo reports to establish status of jobs prior to billing  
• Serve as a link between Operations and Finance in providing prompt feedback to queries raised, and escalating issues where necessary to the management team.
• Chase and assist in the management of all contractual debt
• Raise and issue all invoices to the Client 

What can we offer you? 

On offer is a competitive salary and benefits package, which includes; 

• 24 days annual leave (+ public holidays) 
• Life Cover equivalent to 1.5 times annual salary 
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are you? 

• Experience of working in a finance capacity preferably in a facilities management / Estate’s organisation  
• Good financial & commercial acumen  
• Ability to analyse complex date with accuracy  
• Good communicator and strong inter-personal skills  
• Excellent planning and administration skills  
• Open to innovation and new ways of working  
• Strong IT skills with excellent working knowledge of ERP systems e.g. SAP, Oracle  
• Knowledge of Microsoft applications including Excel, Word and PowerPoint  
• Demonstrate good time management  skills, working to deadlines and adhering to set procedures.  
• Prior experience of CAFM systems (SAP, Coupa & Maximo) essential  
• Ability to work in a focused manner with the ability to prioritise workload and requests  
• Experience of purchasing and managing supplier delivery  

Who are we? 

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world. 

Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.

What’s next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

At Equans, we’re committed to building a diverse, respectful and inclusive workplace that truly reflects the communities and markets we serve.

Joining Equans means being part of a culture where every voice is valued, supported by vibrant employee led networks championing inclusion and diversity across gender, ethnicity, disability, LGBTQ+, veterans, parents, and young professionals.

Guided by our core values, we foster a culture of respect, integrity, collaboration, and excellence – empowering our people to deliver outstanding results and be their authentic selves every day. Our approach means we welcome candidates with transferable skills who may not meet every specific requirement, and where possible we support flexible working arrangements and reasonable adjustments to enable success.

For this role, you must have evidence of the right to work in the UK. Certain roles may require applicants to undergo a Disclosure check or security vetting, as noted in the role requirements. A criminal record will not necessarily be a barrier to obtaining a position with us.

As part of our recruitment process, EQUANS uses StaffVetting, our trusted third-party provider, to support the completion of employee background checks. StaffVetting delivers professional screening services in a friendly, efficient, and customer-focused way, helping us ensure the right checks are completed from the start of the application journey. »

We are Disability Confident Level 2 members, and we offer the Guaranteed Interview Scheme as part of this commitment. Where feasible, if a candidate applies under the Disability Confident Scheme and they meet all of the essential criteria, we will offer an interview.  To find out more about this scheme please click here.

The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.