Administration & Finance Assistant

EQUANS is looking for an Administration & Finance Assistant to join our team on our HMRC contract based in Westminster working full-time on site. This is a permanent role working 40 hours per week from 08:00 to 17:00, Monday to Friday with a one hour unpaid break. On offer is a competitive salary and benefits package. 

General Overview

A role has become available on a prestigious government facilities management PFI contract for a  Admin/Finance Assistant.

The role is reporting into the  Service Delivery Manager, primarily providing admin/finance support to the operations team.

The successful candidate will be required to have proven previous experience of administration and finance, preferably with experience in a facilities management environment.   

What will you deliver? 

• Managing the contractor log and arranging contractor reviews.
• Review monthly WIP reports and liaise with the Operations team to resolve any queries.
• Facilitating the writing of contracts,
• Managing the security clearance process and issuing applications for vetting,
• Preparing invoices and follow up for payment,
• Liaising with the financial business partner to resolve any invoicing issues.
• Raising purchase orders,
• Assist with payroll preparation,
• Provide administrative support.

What can we offer you? 

On offer is a competitive salary and benefits package, which includes; 

• 24 days annual leave (+ public holidays) 
• Life Cover equivalent to 1.5 times annual salary 
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are you? 

• Have previous experience of working within an admin/finance role ideally in the FM sector.
• Possess excellent communication skills.
• Have the ability to prioritise and organise a fast moving workload.
• Have a logical approach to working.
• Ability to act on own initiative.
• Currently have Government Issued CTC clearance / be able to gain CTC clearance if not currently possessed.
• Experience of IT systems, including Word, Excel and Outlook
• Experience of Microsoft teams and Sharepoint an advantage

Who are we? 

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world. 

Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.

What’s next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

At Equans, we’re committed to building a diverse, respectful and inclusive workplace that truly reflects the communities and markets we serve.

Joining Equans means being part of a culture where every voice is valued, supported by vibrant employee led networks championing inclusion and diversity across gender, ethnicity, disability, LGBTQ+, veterans, parents, and young professionals.

Guided by our core values, we foster a culture of respect, integrity, collaboration, and excellence – empowering our people to deliver outstanding results and be their authentic selves every day. Our approach means we welcome candidates with transferable skills who may not meet every specific requirement, and where possible we support flexible working arrangements and reasonable adjustments to enable success.

For this role, you must have evidence of the right to work in the UK. Certain roles may require applicants to undergo a Disclosure check or security vetting, as noted in the role requirements. A criminal record will not necessarily be a barrier to obtaining a position with us.

As part of our recruitment process, EQUANS uses StaffVetting, our trusted third-party provider, to support the completion of employee background checks. StaffVetting delivers professional screening services in a friendly, efficient, and customer-focused way, helping us ensure the right checks are completed from the start of the application journey. »

We are Disability Confident Level 2 members, and we offer the Guaranteed Interview Scheme as part of this commitment. Where feasible, if a candidate applies under the Disability Confident Scheme and they meet all of the essential criteria, we will offer an interview.  To find out more about this scheme please click here.

The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.