PFI Expiry Manager

Equans is looking for a PFI Expiry Manager to join our team in London on a permanent basis. This is a full-time role working 37.5 hours per week. On offer is a salary of up to £60,000, dependent upon skills and experience, company vehicle or allowance, bonus and benefits package.

The PFI Expiry Manager – London Schools is responsible for managing the strategic and practical approach to PFI expiry across Equans London Schools portfolio of c15 PFI schools/contracts, leading on the transition and hand-back process, ensuring compliance with PFI contractual requirements and mitigating any contractual or operational risks in line with the hand-back timetable.

The role will form a pivotal part of the Equans London Schools management team and will also be the main conduit between the London School Management Team, senior colleagues from the central Equans Commercial, Technical and PFI Expiry Teams, and the appropriate Client representatives such as Special Purpose Vehicle, Local Authority, or Schools.

The post-holder will be instrumental in creating, developing and leading the PFI Expiry and Hand-back strategy, processes and procedures; engaging with key stakeholders and the wider business proactively in advance of the commencement of hand-back activities to actively manage delivery of the strategy on a portfolio basis and drive the hand-back timetable and requirements.

They will be responsible for the carrying out of risk reviews of Equans London School PFI contracts in advance of the expiry date, and in line with Equans hand-back strategy, to establish the baseline for the project plan and identifying any risks and opportunities relating to the specific contractual hand-back requirements.

The post-holder will also be responsible for the development and delivery of individual hand-back project plans in line with the relevant hand-back timetable, embedding themselves within the PFI contract teams during the hand-back transition phase to ensure that hand-back projects are delivered in line with contractual requirements and that any risks are mitigated.

They will be an effective leader and develop relationships both internally and externally with Client hand-back representatives ensuring that pro-active communication is maintained continuously throughout the hand-back process.

They will be responsible for the management and development of the Hand-back Documentation Coordinator, providing guidance and direction on documentation strategy to align with the overall hand-back strategy.

What will you deliver?

• Creation and development of the hand-back strategy across a portfolio of approximately 15 PFI contracts in order to mitigate significant risk exposure worth multiple millions
• Primary responsibility for management of Equans London Schools PFI hand-back timetable in line with the hand-back strategy and providing continuous development and improvement through implementation of lessons learned
• Lead the specific hand-back projects and management of hand-back works activities worth tens of millions (and potentially significantly more), collaborating with Operational teams to ensure that the hand-back projects are delivered successfully in order to mitigate Equans’ risk exposure
• Development of standardised hand-back processes, procedures, documentation and templates
• Undertake contractual hand-back risk reviews and gap analysis in line with the relevant PFI hand-back timetable and the hand-back strategy. Responsible for mitigation of significant hand-back risk through strategic management and commercial negotiation
• Subject matter expert within Equans for hand-back issues and proactively communicate with Operational teams on hand-back strategy
• Act as the designated client contact in relation to hand-back related matters, develop effective customer relationships and provide point of escalation for hand-back activities with other PFI stakeholders including public sector partners, project Co, departments agencies and public bodies
• Accountability for internal progress and risk reporting on hand-back activities at strategic portfolio and project level
• Specific responsibility for delegated activities during hand-back transition including:
• Managing and developing risk registers for specific projects
• Ensuring the delivery of required data / documentation including Statutory compliance, asset registers, Building files, CAFM, TUPE, Supply Chain and Warranty information in agreed format via the PFI Expiry documentation Co-ordinator and site teams
• Reviewing hand-back Surveys undertaken by project Co and or Authorities to ensure accurate allocation of remediation works and contractual liability between lifecycle, maintenance or other appropriate budget streams
• Engaging with relevant experts and wider business to determine workstream of works
• Lead PFI expiry contact for the client and customer
• Lead and represent Equans in external meetings with client and customer
• Responsibility of resolving commercial and escalation discussions
• Conduit between the BAU and hand-back teams (internal and external)
• Support the scoping of additional roles and revision of target operating model for the hand-back period
• Line management responsibility – documentation coordination role
• Finance – forecasting expenditure and income for the hand-back works and feedback to account director/finance business partner, determining the financial risk for commercial/escalated items
• Supporting and monitoring the tender process and scope of works – engaging with subcontractors and procurement manager where required
• Negotiating and agreeing the validation and sign-off process of works with the client/customer
• Co-ordinating the completion of hand-back reactive maintenance remediation works in conjunction with contract resources and responsible for the overall completion of the identified and agreed hand-back works
• Carrying out gap analysis of PPM program and statutory compliance introducing any remediation to ensure all PPM requirements are scheduled prior to hand-back
• Co-ordinating all variation and defect information to establish any risks or opportunities during hand-back process
• Oversight of the collation of Equans’ plant and equipment, asset registers and supporting development of exit logistics arrangements
• Supporting HR & Operational teams in the planning and complying with TUPE requirements during exit transition
• Identifying requirements and managing the process for novation or additional handover obligations of suppliers and services including Utilities, Catering, Property Management Soft & Hard services

What can we offer you?

On offer is a competitive salary, car or car allowance, bonus and benefits package, which includes;

• 25 days annual leave (+ public holidays)
• Life Cover equivalent to 2 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts 
• Cycle to work scheme 
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for?

• Thorough understanding of the structure and complexities of PFI projects including 8+ years working within a PFI environment
• 5 years+ experience in an Operations Manager, Account Director, Project Manager or Commercial Manager role
• Substantial previous experience of managing complex Project or Change Management programs including specifically managing PFI expiry
• Experience of working across a portfolio of multi-site and multi-stakeholder projects
• High degree of Commercial awareness and negotiation skills
• Evidence of key business strategy creation, development and implementation and influencing business decisions at a senior level
• Sound understanding of P&L account, budget responsibility and financial implications
• Educated to degree/ diploma level in either Business, Surveying (Building/Quantity), the Built Environment (FM, Land) or Law
• Recognised Project Management qualification to a high level
• Ideally a member or training to be member of a chartered institution
• Confident communicator with excellent customer interaction skills and significant experience of engaging with stakeholders at a senior level
• Experienced leader of teams with at least 5+ years direct management responsibility
• Highly organised with ability to manage and prioritise workload
• Demonstrable data analytical skills
• Thorough knowledge of CAFM systems and Microsoft Office applications, MS Projects and Viewpoint

This role includes a DBS Enhanced check therefore ability to pass is essential.

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.  

In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

Equans is a Bouygues group company.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. 

You’ll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.