Facilities Coordinator – Waltham, Boston

Equans is looking for a Facilities Coordinator for Moderna in Waltham, Boston! 

What Equans offers you

• Group insurance from your first day of work;
• A group pension plan;
• Paid Statutory Holidays;
• Balance between work and personal life;
• Professional and personal development in a company experiencing strong growth;
• A positive working environment characterized by competence, responsibility and innovation;
• Competitive terms of employment and excellent benefit schemes;
• A diverse workplace regarding gender, age and cultural background. We believe in the importance of diversity and inclusion.

The Equans Group is a world leader in the energy and services industry. The Group operates in 20 countries and has 90,000 employees on 5 continents.

Equans designs, installs, and delivers customized solutions to improve its customers’ equipment, systems and technical processes and optimize their use in the context of their energy, industrial and digital transitions.

Active in Canada and the United States for more than 30 years, Equans Services is the partner of businesses, industries and institutions that want to move towards more connected buildings, manage their facilities efficiently and decarbonize transportation infrastructure and mobility.

We design, install, and maintain custom solutions to improve our customers’ facilities, systems, and infrastructures.

Our core offerings are focused in the following areas:

• Integrated Asset and Facilities Management
• Operation and maintenance of buildings and equipment
• Energy efficiency solutions and sustainability plan
• Building automation and controls
• Solutions for transportation and mobility

To learn more, visit www.equansservices.com/en.

Summary

We are seeking a highly organized and detail-oriented Facility Coordinator to support the day-to-day operations of our pharmaceutical facility. This role will ensure that our facility remains safe, compliant, and well-maintained, providing a high-quality work environment for our employees. The Facility Coordinator will play a crucial role in managing maintenance and cleaning activities in both GMP and Non GMP spaces, coordinating vendor services, overseeing safety protocols, and supporting various facility-related needs.

Responsibilities

Key Responsibilities:

Facility Maintenance & Operations:

• Coordinate routine and preventive maintenance for equipment, HVAC systems, lab facilities, and production areas to ensure minimal downtime.
• Conduct regular inspections of the facility to identify potential safety and maintenance issues.
• Manage repairs and replacements as needed, working closely with external vendors and internal maintenance teams.

Vendor & Contractor Management

• Serve as the primary point of contact for facility-related vendors, including janitorial, pest control, waste management, and other service providers.
• Schedule and oversee contractor work, ensuring adherence to safety and regulatory standards.
• Track and evaluate vendor performance, addressing any issues that may impact facility operations.

Health, Safety, and Regulatory Compliance

• Support the implementation and adherence to health and safety policies in accordance with OSHA, GMP, and other regulatory standards.
• Conduct regular audits to ensure facility compliance with environmental, safety, and operational standards.
• Coordinate emergency response drills, safety trainings, and other activities to enhance employee awareness and preparedness.

Inventory & Supply Management

• Monitor inventory levels of critical facility supplies, including PPE, cleaning products, and other essential items.
• Place orders for supplies as needed to maintain stock, working within budgetary guidelines.

Space Planning and Optimization

• Assist with space planning and allocation, ensuring efficient use of workspace and alignment with departmental needs.
• Coordinate moves, equipment installation, and workstation setups as required.

Administrative Support

• Maintain accurate records of facility maintenance, inspections, and regulatory compliance activities.
• Prepare reports on facility performance metrics and operational expenses.
• Assist in budget planning and cost control initiatives for facility-related expenses.

Requirements / Qualifications

• Is authorized to work in the US;
• Is qualified to pass a security screening and medical examination;
• Bachelor’s degree in Facilities Management, Business Administration, or related field preferred;
• 2-3 years of experience in facility coordination, preferably in a pharmaceutical, biotech, or regulated environment;
• Strong understanding of GMP, OSHA, and other relevant regulatory guidelines;
• Excellent organizational and communication skills, with the ability to prioritize tasks effectively;
• Proficiency with Microsoft Office Suite; familiarity with facility management software is a plus;
• Ability to lift and carry equipment or supplies up to 25 pounds.

Equal employment opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

Comment

Does this challenge interest you? We would like to get to know you and we thank everyone who applies.