PPM Coordinator

EQUANS is looking for a PPM Coordinator to join our team based in Worthing on a permanent basis. This is a full time role working 40 hours per week. On offer is a competitive salary and benefits package. 

As a PPM Co-ordinator, you will work closely with all Contract Teams and contractors to ensure all PPMs are assigned to the appropriate resource and managed through to conclusion in a timely manner in accordance with the contractual requirements and key deliverables. Ensures that appropriate H&S460 documentation is in place before PPM is confirmed with FPM’s. Must be focused on customer care with a “can do” attitude, with the flexibility and adaptability to be a team member in a changing business environment.

What will you deliver? 

• Check/Chase/Close Weekly PPM’s – Engineers comments to RM’s for information/action (Monday/Wednesday & Friday weekly).
• Check/Chase/Close Monthly PPM’s – Engineers comments to RM’s for information/action (Tuesday/Thursday weekly).
• Check current month PPM’s are assigned (weekly during month as PPM’s are scheduled for different durations and drop into Planon during the month).
• Sub Contractor Visit Reports – review, close Planon, file on SharePoint & action any further action require (email to RM’s etc.).
• HS460 Processing for PPM’s (send to RM’s, note on Planon, complete HS460 Log & chasing for completion).
• Request Sub-Contractors weekly schedules & compile spreadsheet to be sent to Client on a weekly basis (Friday).
• Assign internal engineers weekly PPM’s (Friday afternoon).
• Actions from Client Monthly Report from Data Scientist (chasing for completions, amending Planon completions etc.).
• Sub Contractor key requests (liaising with Southern Water Key Coordinator).
• Allocate next months PPM’s (c.3500 individual PPM’s) & assign PPM’s on last day of month.
• Compliance Tracker – weekly review to check outstanding visit reports have been received.
• Assign next month Sub Contractor PPM’s – send out reports to Sub Contractors with expected visits and requests dates for attendance.
• Raises CAFM change requests.
• Purchase Order/Invoice processing.
• Change Control emails to RM’s.
• Annually – request renewal quotations/send for review by Service Line Managers/raise PO’s/Update schedules/Raise Planon adjustments.
• Sub Contractor meetings where necessary.

What can we offer you? 

On offer is a competitive salary and benefits package, which includes; 

• 24 days annual leave (+ public holidays).
• Life Cover equivalent to 1.5 times annual salary.
• Employee discount shopping schemes on major brands and retailers.
• Gym membership discounts.
• Cycle to work scheme.
• Holiday purchase scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for? 

• The ability to consistently ask the ‘right’ questions, thus ensuring quality information is entered into the system.
• Prior experience of CAFM systems essential, preferably Planon.
• Computer literate with a good working knowledge of Microsoft applications including Excel and Outlook.
• Ability to work in a focused manner with the ability to prioritise workload and requests.
• Keen awareness of customer focus and brand image.
• Health and safety awareness.
• Good communicator with strong inter-personal skills.
• Experience working within FM environments (desirable).
• Experience (incl 3rd party suppliers) of working with FM Service/Project providers (desirable).

Who are we? 

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What’s next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.