Finance Administrator

EQUANS is looking for a Finance Administrator to join our team based at Tameside Hospital on a temporary basis (14 months). This is a full time role working 37.5 hours per week. On offer is a salary of £31,700 per annum, dependant upon skills and experience as well as benefits package. 

Reporting into the Performance Manager, provide administrative support, covering financial, purchasing functions and general support to the account management team as required.

What will you deliver? 

• Ensure WIP, POEM and GRIR reports are maintained in line with finance policy and agreed targets dealing with any queries as required.
• Ensure all supplier invoices are accurately and efficiently processed in accordance with relevant policies and procedures.
• Process Purchase Card transactions ensuring data is accurate using MiVision commercial banking system.
• Resolve invoice queries and deals with legal notices from suppliers as required, within appropriate timescales.
• Liaise with finance and management teams to resolve queries.
• Liaise with suppliers, Trust Representatives and sub-contractors, chasing outstanding works and invoices.
• Raise Purchase Orders on Coupa system as required and in accordance with policies and procedures.
• Receipt Purchase Orders efficiently to ensure supplier payment in line with terms of contract.
• Responsible for generating the contracts monthly invoices for the client, including all material costs and sub contract costs.
• Assist the contract with the production of monthly Payment Report.
• Provide monthly timesheet information relating to overtime and staff agency costs.
• Maintain Training Matrix for all staff ensuring all training is up to date, book training courses and communicate effectively with training provider, staff candidates and management team to ensure staff are released from duties with minimum disruption to service.
• Input sickness absence on SAP system as required.
• Ensure client PO’s and client invoicing is appropriately maintained.
• Ensure all variable works are appropriately planned and completion dates agreed within prescribed parameters.
• Generates and maintain all records/spreadsheets as appropriate. 
• Establish excellent working relationship with clients, contract managers, sub-contractors and suppliers.
• Provides administrative support to management team as required.
• Assist with booking travel and accommodation as required.
• Attend meetings, take, transcribe and distribute meeting minutes and notices as required.
• Attend mandatory training and participate in e-Learning sessions.
• Maintain safe work area and report accidents or near misses to the Performance Manager and incident reporting system.
• Report any issues to the Performance Manager and make recommendations on improvements to the service.
• Collaborate and co-operate with work colleagues, representatives and users of the service to deliver a customer focussed service.
• Contribute to the goals and aims of the organisation.
• Support the organisation’s commitment to a Zero Harm environment.
• Filing and archiving duties as required for the Contract.
• Attend training courses as required by the organisation.
• Undertake any other ad hoc duties commensurate with grade.

What can we offer you? 

On offer is a salary of £31,700 per annum, dependant upon skills and experience as well as benefits package, which includes; 

• 24 days annual leave (+ public holidays).
• Life Cover equivalent to 1.5 times annual salary.
• Employee discount shopping schemes on major brands and retailers.
• Gym membership discounts.
• Cycle to work scheme.
• Holiday purchase scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for? 

• Previous experience working in a similar role.
• Proficient knowledge of Microsoft Office Applications including Excel and Word.
• Working knowledge of Coupa, SAP, BI Launchpad, Maximo.
• Professional and courteous manner.
• Excellent organisational skills and the ability to manage and organise heavy workload.
• Excellent interpersonal and communication skills.
• Ability to work effectively as part of a team and on own initiative with minimum supervision.
• Understanding of confidentiality.
• Attention to detail and high level of accuracy.

This role includes a Standard DBS check therefore ability to pass is essential. 

Who are we? 

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What’s next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.