Invoice to Cash Administrator

EQUANS is looking for a Invoice to Cash Administrator to join our team based in Quorum Business Park on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a competitive salary and benefits package. 

 
This role is responsible to ensure the timely and accurate allocation of cash, bank file uploads, completing GL reconciliations and managing cheque payments. You will create invoices and credit notes on behalf of the business in a timely and efficient way.

You will support the departments full master data processes through the administration of our system interfaces (ERP and bolt on solutions), new account creation, Credit Risk and reporting processes, ensuring a high level of accuracy and efficiency at all times.  

As a member of our Shared Services team, you will have the ability to work flexibly from our brand-new office space at the Quorum Business Park for 2 days each week, with 3 days at home. Our team embraces a culture of flexibility, support and inclusivity where employee wellbeing and development is at the forefront of all we do.

This role offers you the chance to truly contribute to a multinational company that’s pushing boundaries in creating a greener, more connected world. Working in our dynamic and buzzing office at Quorum Business Park, you’ll be part of a close-knit, supportive team that values flexibility, collaboration, and well-being. With top-notch amenities like restaurants, a gym, and excellent transport links, this is more than just a workplace – it’s a place where you can thrive and make a real difference in shaping a greener, more connected world.

What will you deliver? 

• Upload daily bank files.
• Allocate payments received across the sales ledger via our third-party solution and manually.
• Maintain and monitor suspense accounts to ensure all allocations are recorded accurately.
• Assist in reconciliation of customer accounts.
• Drive down outstanding unallocated cash by identifying root cause of problems. 
• Raise and send invoices and credit notes as per the approved business instruction, via our third-party solution where applicable.
• Support the accurate creation and maintenance of master data in our ERP and third-party solution.
• Support the production of department relevant reporting.
• Support the testing and implementation of process improvements.
• Support our Credit Risk processes.
• Adhere to relevant department governance, policy & procedure documents.
• Review tasks on a regular basis to ensure SLAs are adhered to.
• Develop and maintain a good working knowledge of own area of responsibility.
• Work in accordance with department Desk Top Procedures (DTP’s) and ensure you are familiar with all department DTPs, to support or cover the work of your team members in their absence. 
• Updating risk registers as required.
• Provide other ad-hoc duties as required by the role.

What can we offer you? 

On offer is a competitive salary and benefits package, which includes; 

• 24 days annual leave (+ public holidays).
• Life Cover equivalent to 1.5 times annual salary.
• Employee discount shopping schemes on major brands and retailers.
• Gym membership discounts.
• Cycle to work scheme.
• Holiday purchase scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for? 

• Previous experience in a similar role (finance data administration) (desirable).
• Knowledge of SAP or other ERP’s (desirable).
• Knowledge of PowerBi or other reporting & analysis platforms (desirable).
• Excellent attention to detail and accuracy.
• Excellent numerical skills.
• Ability to communicate clearly both orally and in writing.
• Ability to plan and prioritise own defined work activities, responding to managers or teams’ requirements, in addition to own responsibilities.
• Good knowledge of Microsoft Excel & Word.
• Good Analytical skills.
• Ability to prioritise heavy workloads and month end demands.
• Flexible approach with the ability to change priorities at short notice.

Who are we? 

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What’s next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.