Contract Administrator

Equans is looking for a Contract Administrator to join our team at Alderley Park, SK10 on a temporary basis (13 month maternity cover). This is a full time role working 40 hours per week. On offer is a salary from £28,000 per annum and benefits package.

You will provide the Account with structured contract business delivery capability through the creation of an expert team and the development of key relationships, robust systems and processes. Key in delivering Facility Management excellence within the client and end user environment.

What will you deliver?

• Interface with multiple internal and external stakeholders in the administration of relevant business and contract processes.
• Support the account management team in ensuring the service agreement is delivered at all times to a high level.
• Support business improvement projects/initiatives.
• Effectively manage the process for administering attendance, sickness, absences and annual leave for staff via the appropriate Business Systems. (SAP) 
• Support the account management team by administering the system for the recruitment of new staff for direct employees. 
• Administer the process for the onboarding and vetting (to BS7858) for all new starters, Temporary Workers and sub-contractors.
• Support in the administration payroll, medical certificates, starter and leaver information.
• Administration of the SHEQ process and system (AIMS) to ensure HSEQ contractual requirements and adherence to H&S policies and procedures.
• Attend and administer KPI/SLA performance meetings with client and with subcontract providers (Security/Catering/ TFM contractors). 
• Administration of process for quotes for ad-hoc service requests.
• Support Account Director in the production of Client Monthly/quarterly reports. Recorder duties at contract review meetings.
• Specific Business System tasks
  •    Coupa
  •    Raising PO’s
  •    Good’s Receipting PO’s
  •    Resolve Invoice queries
• SAP
  •    Submit Annual leave, sickness & expenses. 
  •    Raising ION for chargeable works.
  •    Invoicing
• Planon
  •    Assist the Help Desk and Managers with ensuring site jobs are closed in a timely manner.
• Timesheets – reconciliation with chargeable invoicing and liaising with Payroll and management in dealing with queries.

What can we offer you?

On offer is a competitive salary and benefit package, which includes;

• 24 days annual leave (+ public holidays).
• Life Cover equivalent to 1.5 times annual salary.
• Employee discount shopping schemes on major brands and retailers.
• Gym membership discounts.
• Cycle to work scheme.
• Holiday purchase scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are you?

• Able to work as part of a team and interact with Client and Suppliers.
• Understanding of FM business or similar environment.
• Working knowledge of MS Office including Excel and Outlook.
• Experience in using Planon or similar CAFM system would be advantageous.
• Experience in using business finance and administration systems such as SAP, Oracle, Coupa.
• Previous experience working in a high-end, fast paced environment.
• Must be able to pass BS7858 vetting standards.
• Due to location, it would be helpful to have a full driving licence and access to own car, this however is not a requirement for the role as there are shuttle buses for thos who do not.

This role includes a Basic DBS check therefore ability to pass is essential. 

Who are we?

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world. 

Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.

Our ambition

At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values—Accountability, Respect, Team Spirit, and Service Focus. 

We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers’ needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. 

You’ll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.