General Administrator

General Administrator (Accounting Background)

Join a Global Marine & Offshore Engineering Leader

Be the organisational backbone of a world-class business.
Are you an experienced administrator with a strong accounting background who thrives in a fast-paced environment? Do you enjoy variety in your day, from managing accounts and financial administration to supporting projects, operations, and office processes?

At Axima Marine & Noske-Kaeser, part of Equans, we are looking for a highly organised and detail-oriented General Administrator to support our growing Australian operations and contribute to the success of industry-leading marine and offshore projects.

This is an exciting opportunity to join a globally recognised organisation where your administrative, financial, and organisational expertise will make a genuine impact.

About Us
With more than 140 years of combined expertise, Axima Marine and Noske-Kaeser are recognised worldwide for delivering innovative HVAC, refrigeration, ventilation, and fire safety solutions to the marine and offshore industries.

As part of Equans, a global leader employing 75,000 professionals worldwide, we support some of the world’s most complex and critical assets, including:

• Naval and defence vessels
• Submarines
• Cruise ships
• Commercial marine fleets
• Offshore energy platforms
• Renewable energy infrastructure
• Luxury yachts

Our reputation has been built on engineering excellence, innovation, reliability, and a commitment to delivering safe, sustainable, and energy-efficient solutions across the globe.

About the Role
Reporting directly to the leadership team, you will play a vital role in supporting the day-to-day administration and financial operations of the business.

This is a diverse position suited to someone who enjoys wearing multiple hats and takes pride in keeping processes running smoothly. You will be responsible for a broad range of administrative, accounting, and office support functions while working closely with project teams, suppliers, customers, and stakeholders.

Key Responsibilities

Administration

• Provide general administrative support across the business.
• Manage incoming calls, correspondence, and emails.
• Maintain accurate records, filing systems, and company documentation.
• Coordinate meetings, travel arrangements, and office requirements.
• Support project teams with documentation and reporting requirements.
• Assist with onboarding, inductions, and general HR administration.

Accounts & Finance

• Accounts Payable and Accounts Receivable processing.
• Prepare and issue customer invoices.
• Process supplier invoices and purchase orders.
• Reconcile accounts, statements, and expenses.
• Assist with month-end reporting and financial administration.
• Monitor outstanding payments and support credit control activities.
• Maintain accurate financial records and databases.

Business Support

• Liaise with suppliers, customers, and project stakeholders.
• Assist with procurement administration and supplier documentation.
• Support compliance requirements and internal reporting.
• Coordinate office systems and contribute to process improvements.
• Provide ad-hoc support to management and operational teams as required.

About You
You are a proactive administrator with strong accounting knowledge and exceptional organisational skills.

You enjoy working in a collaborative environment, have excellent attention to detail, and take ownership of your responsibilities. Whether you’re processing invoices, managing reports, coordinating documentation, or supporting business operations, you’re someone who ensures nothing slips through the cracks.

Skills & Experience

Essential

• Previous experience in an Administration, Office Coordinator, Accounts Administrator, Finance Administrator, or similar role.
• Strong understanding of Accounts Payable and Accounts Receivable functions.
• Experience with invoicing, reconciliations, and general accounting processes.
• High attention to detail and accuracy.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Intermediate to advanced Microsoft Office skills, particularly Excel.
• Ability to work independently and manage multiple priorities.

Desirable

• Experience using accounting software such as Xero, MYOB, SAP, Pronto, or similar ERP systems.
• Experience working within engineering, construction, manufacturing, marine, defence, or technical environments.
• Certificate IV, Diploma, or tertiary qualification in Accounting, Business Administration, or a related discipline.

Apply Now
If you’re an experienced administrator with a strong accounting background looking for a rewarding role within a global engineering organisation, we’d love to hear from you.

Join Axima Marine & Noske-Kaeser and help support the delivery of world-class marine and offshore solutions across Australia and beyond.