Facilities Maintenance Coordinator

We are looking for a Facilities Maintenance Coordinator !

Bouygues Energies and Services Canada is now part of the Equans group, a world leader in the energy and services industry. The Group operates in 20 countries, with 90,000 employees working on 5 continents. Equans is a Bouygues group company.

Equans designs, installs, and delivers customized solutions to improve its customers’ equipment, systems and technical processes and optimize their use in the context of their energy, industrial and digital transitions. Equans is a Bouygues group company.

Active in Canada and the United States for more than 30 years, Equans Services is the partner of businesses, industries and institutions that want to move towards more connected buildings, manage their facilities efficiently and reduce their carbon footprint.

We design, implement, and maintain custom solutions to improve our customers’ facilities, systems, and infrastructures.

Our core offerings are focused on the following areas:

• Integrated Asset and facilities management;
• Operation and maintenance of buildings and equipment (including district heating and cooling);
• Energy efficiency solutions and execution of decarbonization roadmaps;
• Building automation and systems;
• Solutions for transportation and mobility.

To learn more, visit www.equansservices.com/en

Summary

Overall day to day operation of the Computerized Maintenance Management System, including update equipment assets, utilities, budget, invoicing and building automation trending and report.

Take direction from the Facility Manager with respect all services, maintenance, and operational requirements as well as assist and support efficiencies and enhancements with the peers to foster a culture of continuous improvement and customer service excellence within the service delivery team.

Scope of duties & responsibilities

• Coordinate and monitor administrative procedures related to asset management, maintenance programs, inspections, and operational activities to ensure compliance with established processes and timelines.
• Collect, maintain, analyze, and document asset information, operational records, and performance data to support decision-making and reporting requirements.
• Prepare periodic and ad hoc reports, presentations, and proposals for management regarding asset management initiatives, maintenance activities, and operational performance.
• Conduct cost analyses and assist in the evaluation of capital replacement projects using asset condition, lifecycle, and financial information.
• Coordinate the implementation and ongoing administration of the Computerized Maintenance Management System (CMMS), including report generation, work order tracking, and system documentation.
• Develop, update, and maintain administrative procedures, databases, control systems, and reporting tools to ensure information accuracy, consistency, and availability.
• Monitor, track, and prepare periodic and ad hoc HSE performance reports, including incident statistics, corrective actions, training records, and key performance indicators (KPIs).
• Develop, update, and maintain HSE records, documentation, and compliance registers.
• Maintain and regularly update workplace Health & Safety communication boards with current safety metrics, alerts, policies, procedures, and regulatory information.
• Maintain inventory records and coordinate periodic inventory reviews to ensure accuracy of asset and material information.
• Liaise with clients, occupants, and internal stakeholders to verify office occupancy data, floor plans, space utilization, and related facility information.
• Monitor and maintain records related to utilities consumption, building operations, and facility performance indicators.
• Coordinate meetings with clients and operational teams, prepare meeting documentation, record action items, and track follow-up activities.
• Maintain employee training records, certification documentation, and compliance-related files.
• Assist with health and safety inspections, quality inspections, and the documentation of inspection findings and corrective actions.
• Support budgeting, planning, project coordination, and administrative activities related to facility operations and asset management programs.
• Collaborate with facility management, maintenance teams, and service providers to ensure operational objectives and administrative requirements are achieved.
• Perform other related administrative and operational coordination duties as assigned by senior management.

Requirements / Qualifications

• 5+ years of work experience in facility maintenance or operations and sound technical knowledge regarding HVAC equipment, Building Automation systems, electrical systems, and fire alarm systems;
• Completion of Community College in Architectural Technology, Engineering, Information Technology or equivalent combination of education and experience;
• Able to create report, calculation and visuals using CMMS and other software
• Working knowledge in CMMS, preferably Archibus
• Proficiency using Microsoft Office, .
• Possess a Province of Ontario driver’s license in good standing (preferred)
• Excellent communication skills, with particular emphasis on the ability to explain and document business procedures and processes
• Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, teamwork, initiative / self-management, accountability, flexibility and adaptability.

What Equans offers you

• Group insurance;
• Annual bonus program;
• A group pension plan;
• Balance between work and personal life;
• Professional and personal development in a company experiencing strong growth;
• A positive working environment characterized by competence, responsibility and innovation;
• Competitive terms of employment and excellent benefit schemes;
• A diverse workplace regarding gender, age and cultural background. We believe in the importance of diversity and inclusion.

Equal employment opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

Salary Range: $58,000-$68,000 per year 

This position is for an existing vacancy.

We may use artificial intelligence (AI) – enabled tools to support certain stages of our recruitment process, such as resume screening or application filtration based on job-related criteria. All applications are reviewed, and all hiring decisions are made by human decision-makers.

At Bouygues, our employees contribute by fully expressing their attributes, skills and personalities, and grasping the opportunity to grow as individuals and to help the company grow. That is why we work hard to identify and uncover our talented employees, developing their potential by empowering them and putting their talents to use.

You will be joining a great family orientated culture, combined with a competitive compensation package. We offer an excellent benefit program, a matching RRSP program, and many other employee perks.

If we have just described your ideal employer, we would love to meet you.

Come join one of the largest Facility Management companies and apply today!