Business Process Manager

Wat als je elke dag de drijvende kracht bent achter vlekkeloze bedrijfsprocessen? 

Als Business Process Manager bij Equans in Jabbeke zorg jij ervoor dat onze administratieve processen zoals een goed geoliede machine draaien. Met jouw expertise in SAP en een scherp oog voor detail maak je echt het verschil. Heb je zin om deel uit te maken van een team dat altijd op zoek is naar verbetering? Dan is deze functie iets voor jou!

Ben je klaar om je tanden te zetten in uitdagende processen? Dit is wat je te wachten staat:

• je analyseert en (her)definieert bestaande processen en werkwijzen met het LEAN-denkkader in gedachten
• je ontwikkelt nieuwe process flows en checklists voor processen die niet bestaan of moeten worden verbeterd
• door jouw dagelijkse opvolging en bijsturing garandeer je dat de bedrijfswerking efficiënt en soepel verloopt
• je borgt alle (vernieuwde) processen en werkwijzen om een duurzame bedrijfsvoering te garanderen
• je werkt nauw samen met de Operation Manager en Department Manager en biedt ondersteuning bij rapportering, opzoekwerk, opvolging en andere commerciële vragen
• je plant en volgt interne en externe processen en actiepunten op
• je fungeert als telefonische backup bij afwezigheid van de Operation Manager en Department Manager
• je biedt ad hoc administratieve ondersteuning waar nodig

Denk je dat je alles in huis hebt om deze rol te rocken? 

• je hebt een bachelordiploma of bent gelijkwaardig door ervaring
• je hebt een sterke kennis van Excel (draaitabellen, draaigrafieken) en andere analysetools
• je bent analytisch, kritisch en hebt een helicopterview
• je beschikt over sterke organisatorische en communicatieve vaardigheden
• je bent proactief en oplossingsgericht in je aanpak
• je spreekt vloeiend Nederlands en hebt een basiskennis van Engels en Frans

Laat jouw talent schitteren bij Equans in Jabbeke!

Zin om mee te werken aan de multitechnische uitdagingen van morgen?

Ja? Dan kom je bij Equans terecht in een innovatieve en boeiende werkomgeving met gevarieerde projecten waarin je jouw skills verder kan ontplooien.

Je komt in contact met de nieuwste technologieën en helpt onze klanten bij de 3 grote transities van vandaag: de energietransitie, de industriële transitie en de digitale transitie.

Een job bij Equans betekent:

• een competitief salaris in lijn met jouw opleiding en ervaring
• interessante opleidings- en doorgroeimogelijkheden
• groeps-, hospitalisatie-, invaliditeitsverzekering
• eco- en maaltijdcheques, 13de maand, vakantiegeld
• sociaal abonnement, leasewagen (met tankkaart), parking, fiets leaseplan
• smartphone met abonnement, internetvergoeding
• ADV-dagen, anciёnniteitsverlof, thuiswerk (20%)

Wij kijken ernaar uit om jou te ontmoeten!

Ben je geïnteresseerd in deze functie en heb je vragen? Contacteer onze HR-collega Dorien Spitaels - [email protected]

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Document Controller

Equans Data Centers have an opportunity for an experienced Document Controller to join on our Document Control team to support our growing Data Center business.

Based in Stockley Park, West Drayton the Document Controller will be responsible for managing the control of all administrative and technical documents in accordance with Project Specific and Company Procedures.  The Document Controller will ensure that all users have access to the latest revision of appropriate documentation in a timely manner.

What you will deliver?

• Assist in the implementation of the document control system and management during the projects life cycle.
• Manage SharePoint, including creating folders, issuing invitations, updating and maintaining.
• Issue 4project invitations to new users, including assigning them to the correct permissions: security groups, updating the folders structures, custom fields and the workflows if required.
• Ensure all technical documents and comments are recorded on 4Projects e.g. drawings, technical submittals and manufacturers literature.
• Monitor and control with guidance from the project lead/ design manager via the approval responsibility matrix the roles and responsibilities on 4projects to ensure security of confidential material is not breached.
• Create new project and set up workflows with subfolders and distribution groups. Ensure that workflow progression is monitored and all relevant documents are correctly allocated.
• Support the Design Manager(s) / MEP managers in their design approval process/commenting as per the Company Procedures, with regards to managing Technical Documents.

 What we can offer you?

On offer is a competitive salary and benefits package, which includes; 

• 25 days annual leave (+ public holidays)
• Life Cover equivalent to 4 times annual salary
• Company Stakeholder Pension Scheme 
• Private Medical Insurance 
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalised support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who we are looking for?

• Good all round Document Control knowledge within construction
• Previous experience with 4Projects - DMS (Document Management System)
• Proven knowledge of SharePoint
• Capacity to work effectively within a team environment
• Organisational skills (prioritising tasks, respecting deadlines, methodical work)
• Multi-tasking, Problem solving and decision making
• Attention to detail, adaptable and flexible
• Good IT skills (MS Office)
• Ability to work across various projects when required

Desirable Criteria:

• Previous Administration experience with 4Projects
• Familiar with various web based document management systems.
• Familiar with BS 1192-2007+A2 and ISO 9001.

Who are we?

We are a strategic data center partner delivering every aspect of general contractor design, build, and commissioning for major data centers across Europe to provide new build, fit-out, complex retrofit, and upgrade through one point of contact.

Leveraging decades of experience with Bouygues Energies & Services and Equans in data centers, we deliver to every aspect of client needs through sustainability, health and safety, and wider engineering considerations. At Equans Data Centers, we’re unique in our ability to bring clients complete in-house expertise across many facets of consulting, architecture, construction, and engineering. We are a true combination of global standardisation and local on-the-ground expert teams in every key European country to ensure the right level of localisation. We have total control of our supply chain, with the robustness of a global and European leader in construction behind us. And our most highly qualified and expert teams are focused on client success above all.

This enables us to deliver data centers with the best possible quality, speed to delivery, and high repeatability and scalability – to realise client needs for cost transparency, low risk, continual availability, innovation, and certainty of planning and outcomes.

With more than 1,200 highly skilled employees, across 8 European countries, Equans has delivered over 300,000m2 of data halls, exceeding 500MW of IT space for major Data Centers providers such as VIRTUS Data Centers, Digital Reality, Equinix, Vantage Data Centers, Stack Infrastructure, Cloud HQ and many others.

Equans Data Centers is positioned to meet and exceed the increasingly demanding planning and capacity needs of hyperscaler and colocation businesses across Europe.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress!  A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers. 

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PA/Office Manager

EQUANS are recruiting for a PA / Office Manager to be based in Manchester. This is a permanent full-time role working 37.5 hours per week. On offer is a competitive salary and benefits package.

General Overview

To assist the Directors to use their time as efficiently as possible.  To provide an effective and efficient Administration Service to all internal customers and to ensure the smooth running of the office.  Adhere to all Business Health and Safety requirements.

Key Accountabilities

PA Duties

• Directors Diary Management
• Directors Meeting Management
• Booking and arranging Directors Travel and Accommodation
• Meeting Preparation
• Meeting Minutes
• Arranging Business Away Days and Conferences
• Managing Expenses and Holidays
• Operating a reminder system of matters that must be dealt with and maintaining a follow up system
• Maintaining relationships with Client contacts and other stakeholder organisation representatives
• Maintaining a network of internal PA contacts
• Provide support in accessing Company Systems
• Supervise the organisation and co-ordination of events as requested (Christmas Party / Business Plan presentation)
• To undertake any other reasonable duties as required to achieve job objective
• To remain at all times discreet and diplomatic and to maintain the highest levels of integrity and confidentiality

Admin Support Duties

• To provide an efficient, confidential administration and secretarial service at the Regional Office.  Managing the office in a professional manner and enhancing the Company image at all times
• Ensuring incoming and outgoing messages are recorded and conveyed accurately and at the appropriate time.
• Ensure correspondence is logged and distributed correctly
• Assisting in maintaining an appropriate and confidential filing system and all other filing systems, if required
• To oversee the reception service to ensure a high standard of service at all times which enhances the Company image
• Provide an efficient and accurate typing service utilising IT to the full, whilst maintaining confidentiality
• To assist, if necessary, with drafting and organising publicity material and arrange any other promotional activities which the Company may pursue
• Supervise junior staff and ensure adequate training is given
• Maintain cross-reference with Head Office
• Assist Marketing if necessary
• Ensure effective and efficient receptionist cover between 8:00 am and 4:30 pm – We don’t have a reception anymore
• Ensure all records are accurate and up to date
• Support administration staff with NVQ training
• Implement the Company’s SHEQ Policy
• Provide training and development of staff for whom responsible

Office Management Duties

• Purchase printed stationery as required
• Purchase furniture as required and authorised by Senior Manager
• Monitor the departments costs and provide reportage
• Ensure telephone system operates as required in liaison with IT
• Ensure effective mobile telephone service to business in liaison with Procurement
• Monitor the company’s petty cash system
• Liaise with Accounts office as required
• Ensure working environment conforms to all statutory requirements
• Ensure reported defects are dealt with efficiently
• Ensure mechanical and electrical systems are maintained frequently
• Ensure working environment exceeds minimum health and safety requirements
• Monitor office health and safety
• Any other reasonable management request

What can we offer you?

On offer is a competitive salary and benefits package, which includes;

• Pension Scheme
• 24 days annual leave (+ public holidays)
• Life Cover equivalent to 1 times annual salary
• 24/7 Employee Assistance Program and access to mental wellbeing app
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme 
• Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network 
• 24/7 Employee Assistance Program and access to mental wellbeing app 

Who are we looking for?

Skills & Abilities

• Professional attitude and approach to work
• Polite and Courteous
• Helpful and friendly
• Partnering Approach
• Customer Focus
• IT Skills
• Coaching / Mentor Skills
• Problem Solving Skills
• Team Building Skills
• Time Management Skills
• Organisational skills and the ability to multitask
• Excellent oral and written communications skills
• Experience working as a PA at Senior Director Level
• PA and Office Manager
• Experience in managing a small team
• Ability to work as part of a team
• Administration Experience
• Good understanding of all Microsoft Packages

Key Attributes

• Self-motivated
• Enthusiastic
• Flexible & adaptable
• Good communicator
• Ability to work both alone and as part of a team
• Reliable

Who are we?

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.   

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What's next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.  

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers. 

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